Congress & Seminary Catch Your Holiday
You need to present results, new directions and goals of your business
Catch Your Holiday will offer you a space that we will equip with technical means audio, lighting and video so your audience can follow your actions in the best conditions.
Do you hold congresses, company meetings, events or conferences?
You will feel the difference of our product knowledge about your meetings, congresses, seminars or organization, competitive prices, knowledgeable staff and experience in corporate cycle meetings with a large number of participations.
Our approach is financial transparency with our clients thru open book management model, win profit sharing with the client.
Catch Your Holiday will take the stress and pressure out of Convention organization. You can be assured of the most professional service and delivery of the highest caliber.
Having completed the successful planning of your convention, The Catch Your Holiday can then implement your plans to make it become reality.
From the accommodation of your delegates through to the Audio Visual requirements, we will produce a convention to stand out above all others.
Offering a completely flexible Convention management service ensures that you get the best and most cost effective package. Catch Your Holiday can provide anything.
Venue: The choice of venue is key to the overall impression of your convention. Whether you are looking for a Congress Centre or a more unusual venue, Catch Your Holiday will provide advices on the ideal location. We will take the hard work out of your search whether you need a last minute local meeting room, facilities for a large scale conference, or a venue and hotel rooms for several hundred delegates.
Accommodation: We can arrange a block booking of accommodation in or near your event venue, which we book and run. We do all the negotiation and organization, so you are not tied into a contract with the venue. If you have a regular need in a particular area for accommodation for your staff or delegates, we are also experts in identifying suitable hotels. Our clients benefit from corporate rates which we negotiate and set up.
Organization of congress
- Basic selection of place and premises
- Proposal and securing of suitable audio-visual equipment, including expert assistance
- Catering services
- Preparation and realization of supporting events at the venue
Registration of congress participants
- Preparation and processing of web pages, including the online registration of participants
- Confirmation of participation and delivery to delegates
- On-going updating of database of participants
- Organizational ensuring of registration on the spot during the congress
- Issue of congress material to participants
- Contractual ensuring of accommodation in hotels of various categories
- Confirmation of room bookings for delegates and their escorts
Transport and Transfer
- Ensuring the transfer of participants (buses, minibuses, cars)
- Booking of air tickets and seats
- Circular tours, excursions, pre- and post-congress routes
Financial Service for Congress Events
- Preparation of draft preliminary budget and its financial security
- On-going monitoring of income and expenditure sides of the budget
- Final accounting for all services realized
Realization of Production
- Graphic design of the congress logo
- Graphic preparation and printing of posters and other printed promotion
- Decoration of the platform and hall according to requirements of client
- Possibility of utilizing our creativity
- Preparation of basic material for printing announcements (or for their web version)
- Graphic modification of printed material including processing of application forms
- Summary of congress program and its modification for the printed form
- Completion and printing of abstracts
- Creation of database of abstract
- Correspondence with authors
- Preparation of basic material for printing
- Ensuring sound wiring and complete technical equipment
- Translation services
- Installation and organization of operation of Internet centre
- Projection technology
- Ensuring TV documentary of the event on video or CD
Management of Exhibitions
- Design of exhibition
- Preparation and realization of exhibition
- Production, printing and distribution of catalogues, brochures and leaflets
- Registration of exhibitors
- Assistance in realization of representative stands
- Overview of financial costs
PR and Marketing Services
- Preparation of PR texts, advertisements, press releases, supplements and other printed information
- Preparation and organization of press centre
- Press conferences
Preparation and Realization of Cultural and Social Program
- Opening ceremony
- Welcome reception / cocktail
- Gala supper
- Buffets, coffee breaks, working lunches
- Private evening programs
- Artistic performances
- Preparation of work and leisure programs both for groups and for individuals
- Hotel bookings
- Conference and exhibition premises
- Selection and booking of catering facilities of all kinds
- Tickets for cultural performances
- Further supporting program according to concrete requirements